Privacy & Cookies Policy

Introduction

Welcome to Cartlann – IADT’s Living Archive (“Cartlann”). We value your privacy and are committed to protecting your personal information. This policy explains how we collect, use, and safeguard any data you provide when interacting with Cartlann, as well as how we use cookies on our website.

Data Controller

For the purposes of applicable data protection legislation, the Institute of Art, Design and Technology (IADT) acts as the data controller for personal information processed through Cartlann.

Information We Collect

Depending on your interactions with Cartlann, we may collect:

Contact Details: Such as name and email address, if you register for an account or send us an enquiry.
User Content: Submissions such as project files, images, or textual information uploaded to the archive.
Usage Data: Information about how you navigate our site (e.g. pages viewed, time spent on page), which may be collected through cookies and similar technologies.
Technical Data: Your IP address, browser type, and other technical information that assists us with the maintenance and security of the site.

How We Use Your Data

We use personal data for the following purposes:

Site Functionality: To provide and manage user accounts, and to enable project uploads.
Communication: To respond to enquiries and provide updates about Cartlann or IADT.
Analytics and Improvement: To understand how visitors use the site, helping us improve the platform and user experience.
Legal and Compliance: To comply with applicable laws or respond to lawful requests and legal processes.

Data Sharing & Disclosure

We may share your data:

With Service Providers: Who assist us in operating the site (e.g. hosting or analytics providers). These providers process data strictly on our behalf and under our instructions.
When Required by Law: If we are legally obliged to disclose certain information (e.g. to law enforcement or regulatory authorities).
Within IADT: With relevant departments or personnel who need the information to perform their duties.

We do not sell or rent personal data to any third parties.

Data Retention

We retain personal data for as long as necessary to fulfil the purposes outlined in this policy or to comply with legal obligations. Once data is no longer needed, we will securely delete or anonymise it.

Security Measures

We take reasonable and appropriate steps to protect personal data from unauthorised access, alteration, disclosure, or destruction. However, no method of transmission or storage is entirely secure, and we cannot guarantee absolute data security.

Cookies & Similar Technologies

What are Cookies?
Cookies are small text files placed on your device to help our site function properly and enhance your browsing experience.

Types of Cookies We Use

Essential Cookies: These enable key functionalities such as security, session management, and accessibility. Disabling these may affect your ability to use the site.
Analytics Cookies: We use these to collect information about how visitors interact with our site, helping us improve user experience. Data collected typically includes IP address, browser type, and browsing preferences.

Managing Cookies
Most browsers allow you to refuse, accept, or delete cookies. For more information on adjusting your browser settings, please refer to your browser’s help documentation. Please note that blocking cookies may affect certain features of our site.

External Links

Cartlann may include links to external websites. We have no control over the content or privacy practices of these sites. We encourage you to review each site’s privacy policy before sharing any personal data.

Your Rights

Depending on your location and applicable data protection laws (e.g. GDPR), you may have the right to:

Access your personal data held by us.
Rectify inaccuracies in your data.
Request Deletion of your data (subject to certain exceptions).
Restrict Processing of your data.
Object to certain types of processing.
Data Portability: Receive a copy of your personal data in a commonly used format.

To exercise any of these rights, please contact us using the details provided below.

Changes to this Policy

We may update this policy from time to time to reflect changes in our practices or legal requirements. The most current version will always be posted on Cartlann with the effective date noted.

Contact Information

If you have any questions about this Privacy & Cookies Policy, or wish to exercise your rights, please contact:

Email: info@iadt.ie